Food Vendor Application
TERMS AND CONDITIONS
Please read and fill out this form including all required information, along with you signature as proof that you accept and understand our terms and conditions. Applications missing information will not be considered.
If you need to contact the coordinator please email: firstname.lastname@example.org
Applications will be open until March 1st.
Successful applicants will be notified by March 14th 2023
If accepted, vendors will be required to submit their fees to the coordinator by April 1st. (After April 15th, any vendor spots un-paid for, will open to the waiting list of suitable vendors.)
Please click here to read important terms and conditions before filling out the form!
Successful applicants will be required to submit fees by April 1st, 2023
The fee of $800.00 for food booth set up at the 2023 North Country Fair (NCF) June 22-25 , 2023. Included with the site fees are three (3) staff passes. Additional passes of up to two (2) may be purchased at the discounted price of $100/each. Any additional must be bought at full gate price. Please advise the Coordinator of your additional pass needs. These passes include camping privileges for the duration of the Fair.
New vendors who are accepted, will be asked for an additional Environmental Deposit of $150.00. This will be required as a separate cheque and must be received with the site fee by April 1st 2023 . This deposit will be refunded upon adherence to NCF environmental rules and regulations and site inspection at the end of the Fair. (“If you brought it in….take it out.”)
- a cheque for the $150.00 environmental fee (new vendors)
- a separate cheque for $800.00 -site fees
11434-94 St NW
Vendor operation at the Fair is subject to approval and compliance with Peace Country Health Department regulations and inspection as per below
Health Dept. Requirements:
Successful candidates will receive a package from the coordinator outlining all guidelines and rules from AHS . The package will need to be filled out and returned to the coordinator 30 days prior to the event –May 15 , 2023. Any vendors that do not have the documentation back to the coordinator by this date will not be approved.
Hoses for fresh water: must be food grade hoses – no garden hoses, white food grade hoses only.
Sewage: Grey water tanks are provided on site. Vendor will require own hoses.
Please have the volunteers at the road radio for the coordinator Valda. She will direct you to your vending site.
Mobiles with valid AHS permits may begin operation without inspection once cleared by the coordinator.
The festival site is owned by the festival organizers and our association. As stewards of this land, we have limited resources for waste disposal.
All vendors are required to use biodegradable, compostable or recyclable food service materials (cutlery, plates, bowls & packaging). This is an important part of our efforts towards zero waste and impact on the festival site. Vendors will be given compost buckets for compostable materials that will be picked up regularly by our volunteer Environment Crew.Plastic and Styrofoam are not allowed please!
All other waste including cardboard must be taken to the Enviro. Compound area. Please do not leave large mounds of garbage at your site during the Fair or for our volunteers to pick up at the end of the festival. Any garbage left on site after Fair may result in loss of Environmental deposit.
There is no dumping/disposal of any fry oil on site. Failure to do so will result in the loss of Environmental deposit and future application consideration.
We are a home to many forms of wildlife including BEARS! Store foods accordingly.
Vendors are required to arrive on site on Wed. June 21st between 12:00pm and 10:00 pm Health inspector is scheduled for noon on Thursday June 22, 2023.
Hours of operation and site location are at the discretion of the Vendor Coordinator. Sites will be allocated upon arrival. Please tell volunteers on the road to radio Coordinators Valda upon arrival and await instructions for entry.
Vendors will be set up and ready for Peace Country Health Department final inspection by Thursday at 5:00 pm. Vending of any food product cannot happen prior to Health Inspection and approval. Mobiles with valid AHS permits may begin operation without inspection, with coordinator approval. Please show permit to Megan or Valda.
Failure to comply and gain approval will result in Vendors being removed from the fair grounds and any and all fees paid will not be refunded.
Vendors are expected to serve from 10:00 am (or earlier) until at least midnight on Friday & Saturday. Sunday service is until 5 pm when closing ceremonies start.
All vendors must leave their site by 3pm on Monday June 26th, leaving their site in original condition.
Conditions at the Fair are “Rustic” Electrical usage may be limited as we are running partially on solar and from grid. Generators may be permitted if they are quiet.(*shhh*…) and will be at the discretion of the Coordinator. Low voltage LED lights are highly recommended.
Not all vendor sites are perfectly flat. Please be prepared, blocking will not be supplied.
Potable water is supplied via taps run off a gravity fed water tank shared by all food vendors and the Fair Hospitality area. Please try not to waste this limited resource as we pay to have it delivered for your usage.
Gray water must be transferred to the grey water holding tanks supplied. Any Grey Water spilled on site is the responsibility of the Vendor to clean up and may be subject to additional clean up charges.
We do not handle sewage in our tanks.
All hoses, splitters, cords and adapters are the vendor’s responsibility.
Camping space is supplied behind your vending site, with shared fire rings are in camping area.
Porta-Potties are conveniently located on site.
Vehicles not attached to facilities must be parked in designated Day Parking area unless being used for camping. Vendor row is a walk only area after Friday noon. Vendors needing to make supply runs will be required to leave vehicles in Day Parking.
“Fair Behavior” as listed in the program will be modelled by all vendors. Pets are not welcome.
The Fair has 4 stages with music and entertainments going until the wee hours. Bring some earplugs to get your rest!
We will also be hosting 20+ craft vendors for your shopping pleasures.
There is an ATM on site in Vendor row.
As some of our musicians arrive after our festival kitchen closes we provide them Coupons to take to our Food Vendors to grab a meal ($15 max) . These will be reimbursed by the coordinator on Sunday afternoon.
Sunday night is our volunteer appreciation dinner with entertainment to follow. Vendors are welcome to join us for the evening concert. The festival is totally volunteer powered, so please respect all our volunteers and their efforts to bring this festival to life.
There will be no refund of vendor site fee after May 1, 2023 should you need to cancel.
By making application as a Food Vendor it is assumed that you agree and understand the above Terms and Conditions.